Data and Exams Manager

Posted on 04/06/2025

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22 Jul 2025
London
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Operations
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£35,742 - £41,717 per year
Permanent
Full-Time
Operations
Ark Globe Academy
All-through
Not Specified

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Data and Exams Manager

About The Role
Reports to: Vice Principal - Assessment & Achievement
Start date: As soon as possible.
Contract: Permanent, all year round Salary: Grade 8 (£35,742 - £41,717)
Hours: 8:00am to 4:30pm

The Role
Take a lead role in planning, development, design, organisation, and monitoring of data and exams within the academic systems. To work alongside the leadership, teaching and support staff to develop the uses of, and implementation of data systems, providing support for the effective use of academic data in all areas.
You will be required to maintain up to date records of student and assessment details, ensuring that the information kept is both accurate and confidential. In addition to this, the successful candidate will provide comprehensive administration support across all areas of the school as required and deputise for the Exams Officer.
It is essential that the postholder is organised, excellent at multi-tasking, works flexibly and has a ‘can do’ attitude. The role involves liaising with internal and external stakeholders on daily basis therefore will require a high level of independence as well as excellent teamwork.

Key Responsibilities
Manage and be responsible for staff cover process including managing the absence line calls.
Coordinate and process data input, output and data integrity within the Academy’s MIS system; including attendance data, reporting, staff details; support of data required by exam officer; Census returns; options data; admissions/leavers, exclusion, timetabling, student details, parent details, assessment records and systems; special educational needs, free school meals and timetabling.
Process various data to provide statistical reports and analysis and identify trends and patterns.
Provide comparisons of school, subject, student group, and individual student assessment, trial and formal examination performance against corresponding relevant data
Report on and maintain school-based pupil assessment data.
Populate pre-planned data sheets, save data and ensure an accurate back up process is secure.
Be comfortable using assorted software tools to manipulate large and complex data sets to extract relevant information, through use of relevant software such as Excel/MIS
Provide other data and analysis, as requested by ALT, SLT, teaching staff, and support staff in a format that is easily accessible.
Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance.
Support with effectively implementing new systems and programmes.
Ensure student data is transferred accurately across systems and liaise with third parties where required.
Work alongside the Exams Officer to ensure examinations run smoothly and in line with regulatory guidance, providing extensive support and deputising in their absence.
To support the Exams Officer with the management of the examination results days
Maintain accurate records adhering to GDPR guidelines and our data policy.
Support the creation of the timetable with the Curriculum leads.
Provide timetable models for the options process in conjunction with Curriculum leads.
Seek to find suitable solutions to issues/problems raised by teachers, students/parents.
Provide training and user guides to staff/students.
Support with the management of Chromebook digital devices
Make appropriate timetabling and room arrangements, ensuring minimal impact on teaching and learning.
Produce visual displays across the academy to support academy objectives e.g. Globe Growth board, WAR board, attendance stats.
Support with daily attendance, where required.
Work collaboratively as a member of the Business Support Team.

Other
Carry out other reasonable tasks as directed by the Executive Principal and ALT.
Share best practice with the wider team and approach all tasks with a growth mindset.
Ensure the working environment is to a professional standard e.g. clear desk policy
Contribute towards the wider academy objectives and improvements.
Be one of the Academy main first aiders and fire marshals.
Undertake various ad hoc duties, when required, including exam invigilation, playground duties, first aid, cashless till operation.
Be willing to undertake appropriate training in line with contractual duties.
Be flexible in regards to working hours.
Attend and support out of hours’ academy events e.g. summer fair, parents’ evenings, open morning and evenings, admin evening, academy performances, competitions, summer school, results days etc.

Role review
This job description sets out the main duties of the post at the time of drafting. It cannot be read as an exhaustive list. These responsibilities will be discussed annually as part of the post holder’s annual performance review and are subject to change. However, it may be altered at any time subject to need in consultation with the post holder subject to the Executive Principal’s approval
Benefits
- Salaries 2.5% higher than main pay scale.
- Twice as many training days as standard.
- Generous pension scheme.
- Access to Ark rewards – a scheme offering savings from over 3,000 major retailers
- Interest-free loans – up to £5,000 available for season ticket or to buy a bicycle.
- Gym discounts – offering up to 40%.
- Access to Employee Assistance Programme – providing free, confidential counselling, legal advice and a range of different support.
Find out more about the benefits of working for Ark at arkonline.org/careers/why-work-with-us/.
About Us
We are a mixed all-through school that caters for children from nursery age through to sixth form. We have the highest aspirations for all our children to ensure they are prepared for university and inspired to be leaders in their community. We offer our students a first-class education based on high quality teaching and experiences outside of the classroom.

Our school was recognised by the Government in its Parliamentary Review as an example of good practice in education and we are ranked in the top 10% of schools nationally. All of our sixth form students received a university offer with 73% of those being a top 3rd university.

We pride ourselves on the relationships our staff have with our students, caring for them throughout their education. We also work closely with families to ensure that all our students are committed to learning and develop the character necessary to take advantage of all the opportunities we provide.

Visit arkglobe.org/jobs to learn more about us and see our current vacancies.

Diversity and inclusion:

We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark’s diversity and inclusion commitments, please click on this link.

Safeguarding statement:
Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark’s safer recruitment process, please click this link.

Please note we will be reviewing applications on an on-going basis and this role may close earlier than advertised depending on the level of response. We strongly encourage to submit your application at your earliest convenience.