Training and Events Coordinator

We are looking for a highly organised and proactive Training and Events Coordinator to support the delivery of the Early Career Teaching (ECT) Programme and wider Teacher Development initiatives.

This role plays a key part in ensuring high-quality training experiences by managing logistics, coordinating participants, supporting virtual and in-person events, and maintaining clear communication across stakeholders. You will also contribute to the creation of engaging learning resources, track programme data, and help deliver impactful development opportunities that support educators at all stages of their career.

The successful candidate will get personalised development throughout their journey with Ark, and fully funded opportunities to further professional qualifications where those align with role.

This role is currently operating hybrid working in our West London Office on a permanent basis working full time.

Interviews will be taking place in person on Wednesday 2^nd July.

About Ark Learning Institute (ALI)

The Ark Learning Institute (ALI) is the is the centre of excellence for professional development for Ark Schools, a high-performing multi-academy trust dedicated to transforming lives through education. ALI designs and delivers pioneering development programmes for over 4,000 Ark staff—teachers, leaders, and operations teams within our schools and our central office. We support our vision of unlocking the full potential of the pupils we serve through transformative professional development for all through our:

• Initial Teacher Training programme (rated Ofsted ‘Outstanding’)
• Comprehensive leadership and teacher development learning initiatives
• Tailored professional learning for operational staff and apprentices
• Strategic partnerships with mission-aligned organisations

This is an exciting time to join a team, where innovation, inclusion and continuous improvement are at the heart of everything we do.

Key Responsibilities:

• Schedule and coordinate logistics for training sessions across the Early Career Teaching (ECT) Programme and Teacher Development portfolio, ensuring dates are well planned and clashes are avoided
• Book venues, manage room layouts, arrange catering and AV equipment, and liaise with vendors and suppliers as needed
• Manage hybrid or virtual events using platforms like Zoom or MS Teams, including breakout rooms, polls, and technical troubleshooting
• Act as the first point of contact for delegates, school leads, and training partners, manage the team shared inbox by responding to enquiries and providing a smooth, professional service
• Administer the recruitment/enrolment/nomination processes as well as registration of participants with accreditation providers and other bodies
• Send joining instructions, pre-reading, and post-event communications in a timely and engaging manner
• Administer our learning management systems by creating events, courses and providing general troubleshooting support to users
• Support the design, editing and printing of high-quality training materials including handbooks, slides, digital resources, and online content
• Track participant engagement, attendance and progress and ensure reporting data is always up to date
• Collect and analyse participant feedback pre and post-training to assess satisfaction, and areas for improvement
• Process purchase orders, invoices, and make payments to internal/external partners

Key Requirements:

• Strong experience of project/event/programme administration
• Excellent communication skills with the ability to produce clear and insightful communications to programme participants and other stakeholders (both verbal and written)
• Good experience using digital event platforms like Zoom, MS Teams or equivalent
• Skilled in using Microsoft Office tools (especially PowerPoint, Excel, SharePoint)
• Excellent time management skills and the ability to manage tight deadlines and changing priorities
• Strong attention to detail with a specific focus on data entry and analysis
• Driven by purpose and passionate about Ark’s mission, education and professional development
• Proactive, solutions-oriented, and willing to go the extra mile
• Collaborative team player with a flexible, can-do approach
• High levels of professionalism, discretion, and integrity
• Right to work in the UK
• Must be willing to travel for our events and meetings held across London, Birmingham, Portsmouth and Hastings

• Our hybrid working model aims to offer the best of both worlds, striking the right balance between in-person collaboration and remote working. You will work a minimum of two days per week in our state-of-the-art office in West London allowing you to connect with colleagues, with the flexibility to work remotely, or in the office over the remaining days
• In addition to our current hybrid working arrangements, employees can request to work fully remotely for up to 10 working days a year, whether this be in the UK or abroad
• Our flexitime policy allows you to work your hours around our core hours of 10.00 - 16.00, helping you prioritise your work-life balance and personal commitments
• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
• Full office closure between Christmas and New Year
  
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

Ark is an education charity that exists to make sure that all children, regardless of their background, have access to a great education and real choices in life. Our network of 39 schools reaches traditionally underserved communities in Birmingham, Hastings, London and Portsmouth. We educate 30,000 pupils and have nearly 3,000 teaching staff across our network. We also incubate and scale innovative ventures, which we roll out beyond our network of schools for the benefit of teachers, pupils and the education system as a whole. Current Ventures include Ark Curriculum Plus, which equips teachers with the subject expertise needed to ensure students succeed, and Ark Start, a growing chain of nurseries offering affordable, high-quality early years education.

Recently, Ark moved to new offices at EdCity – a unique not-for-profit development in West London, in partnership with Hammersmith & Fulham council. EdCity is designed to bring mission-aligned organisations together to focus on improving the lives of children, especially through education. It offers leased offices, a range of venues for training and events, and an innovation hub for the education sector to connect, collaborate and learn together.